Employment Opportunities

Administrative Assistant


This part-time position will support several departments, programs, and activities of the Northwestern Indiana Regional Planning Commission. Duties include administration, communications, general office support, special events, and meeting coordination involving complex calendars.

The Administrative Assistant maintains schedules and contact lists for internal and external communications including staff, committee members, and external parties, and participates in special projects of a complex nature. All of these duties require the use of tact, strict confidentiality in the handling of sensitive information, excellent customer service, independent judgment, discretion, strong organizational skills, flexibility, attention to detail, and follow-through. The ideal candidate excels in communicating both verbally and electronically.

The Administrative Assistant schedules, organizes, and prepares rooms and materials and produces minutes of NIRPC committee meetings. The Administrative Assistant will also be required to track project activities, assemble paperwork for program compliance, meet deadlines for project reporting and collect other information, typically with the use of spreadsheets. Proficiency with Excel is critical. 

Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

  • 2 years minimum of successful administrative or secretarial experience
  • Proficiency in keyboarding, speed writing and/or shorthand
  • Experience in using and manipulating Excel spreadsheets
  • Excellent verbal and written communication skills
  • Professional attitude and demeanor
  • Excellent organizational and time management skills
  • Attention to accuracy and detail with demonstrated proofreading ability
  • Strong customer service ethic and ability, both internal to NIRPC staff and external to vendors, consultants, organizational partners, and the public


High School Diploma or equivalent required. Associates in Business Administration or related field preferred.


  • Compensation will be negotiated based on experience, education, certification, and proven competency.


  • To be considered for this position, please submit a carefully-written cover letter and resume, with 3 professional references, by September 20, 2019 to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409

  • Application deadline is September 20, 2019, 4:30 pm.
  • The position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.


Working to enhance the quality of life for nearly 800,000 people along the southern shore of Lake Michigan, the Northwestern Indiana Regional Planning Commission (NIRPC) is seeking an exceptional individual to assume primary responsibility for Technical Assistant to the Transportation Team.


The Northwestern Indiana Regional Planning Commission (NIRPC) is the Council of Government and Metropolitan Planning Organization for a region of nearly 800,000 people in Lake, Porter, and LaPorte Counties of Indiana and part of the Chicago Metropolitan Area. NIRPC provides a forum that enables the citizens of Northwest Indiana to address regional issues relating to transportation, the environment and economic development.

Internship details:

The fall semester internship will be offered from approximately September 9, 2019 to November 22, 2019 at 21 hours per week. The intern should be a current student in urban studies/planning, civil engineering, public affairs, or similar focus. Contingent upon successful intern performance, the internship may be extended into the spring, provided that spring matriculation is anticipated, and budget at NIRPC is available. Internship activities will include some or all of the following planning activities:

  1. Transportation data collection in the field or through research;
  2. Geographic Information System data collection, update and/or analysis;
  3. Opportunities to attend and participate in public outreach activities and meetings with a wide variety of public officials.

Hourly compensation: $11 per hour

Please email applications by August 9, 2019. In your cover letter please indicate why an internship with NIRPC is of interest to you and what you would like to learn more about. Please send your cover letter, resume, and two academic references to:

Meredith Stilwell

Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409