Employment Opportunities

Accounts Payable Clerk

SUMMARY OF THE POSITION:

This position involves providing financial, administrative and clerical support to the finance department.  This position will complete payments and control expenses by processing invoices, paying purchase orders, verifying and reconciling invoices.  This position is the day-to-day management of all payment cycle activities in a timely and efficient manner.

The selected candidate will:

  • Keep track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Maintain historical records.
  • Pay employees by verifying expense reports and preparing pay checks/electronic payments.
  • Pay vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor inquiries regarding finance.
  • Prepare analyses of accounts and produce monthly reports.
  • Continue to improve the payment process.
  • Possess knowledge of Fund Accounting or Government Accounting
  • Be responsible for Accounts Payable processing, including: state, federal reporting, 1099s issuing, monthly claims report preparation, other reports as needed.
  • Assist in the preparation of monthly, quarterly and year- end financial reports.
  • Post journal entries for accrued expenses and revenue.
  • Under supervision of the Chief Financial Officer, perform (as needed) data entry and verifications.
  • Maintain confidentiality of financial information, investment decisions, or any other tasks assigned by the Commission.

 Minimum requirements

  • Two years of full-cycle experience in accounts payable.
  • Two-year degree in Business or Accounting is preferred, work experience equivalent acceptable.
  • Strong computer skills, including MS Word and MS Excel.
  • Detail oriented.
  • Critical thinking skills
  • Ability to respond to issues in a timely manner while working in a fast-paced environment.
  • Good with numbers and figures and an analytical acumen, self-starter.

The successful candidate will demonstrate the following through their written resume, cover letter, portfolio, and interview:

  • Creative and critical thinking skills.
  • Ability to work independently and on a team.
  • Provides good customer service to internal and external clients.
  • Develops and maintains strong professional relationships.
  • Encourages and sustains positive team dynamics.
  • Manages time and schedule.
  • Communicates clearly and transparently.
  • Flexible and open-minded.

STARTING SALARY PARAMETERS:  

  • $35,000 – $38,000, depending on qualifications. NIRPC has a competitive benefits package, including twelve paid holidays and a flexible work schedule.

APPLICATION & TIMEFRAME:

  • To be considered for this position, please submit all requested files to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-763-6060, ext. 138; fax 762-1653
mstilwell@nirpc.org

  • A carefully-written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least three professional or academic references
    • Application materials should be submitted to NIRPC by February 7, 2020, though the position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.
Programming & Grant Assistant

SUMMARY OF THE POSITION:

The Programming and Grant Assistant will report to the Chief Financial Officer and is responsible for supporting the Transportation and Finance Team’s transportation investment programming and transit grants associated with NIRPC’s role as the Metropolitan Planning Organization (MPO) for Lake, Porter, and LaPorte Counties in Indiana. The selected candidate will:

Support the Development and Management of the Transportation Improvement Program (TIP) (50%)

  • Support the development and management of the TIP program of projects, ensuring project data accuracy, fiscal constraint, and timely amendment/modification administration.
  • Collaboratively work with municipal and transit partners to review project funding. applications, amendments, and modifications.
  • Prepare monthly reports on financial position of the TIP including funds available, programmed, and obligated.
  • Support Quarterly Tracking and Transportation Resources and Oversight Committee meetings.
  • Other duties as needed.

Support the Transit Grant Writing and Management (50%)

  • Working collaboratively with NIRPC’s seven Federal Transit Administration (FTA) sub-recipients prepare and submit transit grants programmed in the TIP according to FTA regulations.
  • Working with the Procurement Coordinator, manage executed grants to ensure proper use of funds, and spend down of grants before grant deadlines.
  • Seek reimbursement from FTA and prepare required reporting.
  • Other duties as needed.

 Minimum Requirements

  • Bachelor degree in Accounting, Finance, Public Management, or a related field where Microsoft Excel was used in coursework is preferred.
  • Entry-level hourly position with 1-2 years prior experience in grant management desirable.
  • Practical knowledge, proficiency, and experience managing financial information in Microsoft Excel and other financial databases is required.
  • Willing to work independently and on a team.
  • Enthusiasm to continually learn/train to keep skills sharp and gain understanding of transportation planning principles, financial accounting guidelines and rules, and general requirements of Metropolitan Planning Organizations and Transit Operators.

The successful candidate will demonstrate the following through their written resume, cover letter, and in an interview:

  • Creativity and critical thinking skills
  • Ability to work independently and on a team
  • Good customer service to internal and external clients
  • Development and maintenance of strong professional relationships
  • Contributor to positive team dynamics
  • Management of their time and schedule
  • Communicates clearly and transparently
  • Flexibility and an open-mind
  • Excellent attention to details and organizational skills

STARTING SALARY PARAMETERS: 

Starting at $40,000 and depending qualifications or experience. NIRPC has a competitive benefits package, including health insurance, participation in Indiana Public Employees Retirement Fund, twelve paid holidays and a flexible work schedule.

APPLICATION & TIMEFRAME:

To be considered for this position, please submit all requested files to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-763-6060, ext. 138; fax 762-1653
mstilwell@nirpc.org

  • A carefully-written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least two professional references.

Application materials should be submitted to NIRPC no later than December 22, 2019, though the position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.

Per the Governor's Executive Order, the NIRPC office is closed until at least April 7. NIRPC staff is working remotely, but is equipped to handle most matters.