Employment Opportunities

Accountant

SUMMARY OF THE POSITION:

Oversees all accounting transactions and maintains the general ledger. Handles accounts receivable functions as well as some accounts payable functions. Prepares financial monthly reporting. Provides accounting services for the LaPorte County Revolving Loan Fund including management plan development, loan processing and loan repayments. Manages federal, state and local grants including financial oversight of NIRPC subrecipients. Serves as backup to the Chief Financial Office in meetings. Provides accounting services for two local government partner agencies and one nonprofit partner agency.

Core Competencies:

  • General understanding of accrual accounting as well as governmental accounting standards.
  • Understanding of State mandated accounting requirements for governmental units.
  • Ability to work with fellow employees, vendors and customers.
  • Analytical problem-solving skills.
  • Computer literacy, especially in the area of financial accounting software.
  • Multitasking and time management.

Qualifications:

  • Graduation from a four-year college or university with a Bachelor’s Degree in Accounting.
  • Knowledge and experience with Microsoft Office Word and Excel.
  • Strong knowledge of the theory and practice of accounting, particularly GASB standards.
  • Strong ability to analyze and interpret financial records.
  • Ability to effectively plan, organize and communicate orally and in writing.
  • Ability to prepare complex financial reports and evaluate complex financial systems.
  • Experience with governmental fund accounting preferred.

The successful candidate will demonstrate the following through their written resume, cover letter, and in an interview:

  • Creativity and critical thinking skills
  • Ability to work independently and on a team
  • Good customer service to internal and external clients
  • Development and maintenance of strong professional relationships
  • Contributor to positive team dynamics
  • Management of their time and schedule
  • Communicates clearly and transparently
  • Flexibility and an open-mind
  • Excellent attention to details and organizational skills

STARTING SALARY PARAMETERS: 

To be determined based on qualifications.

APPLICATION & TIMEFRAME:

To be considered for this position, please submit all requested files to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-254-2525

mstilwell@nirpc.org

  • A carefully-written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least two professional references.

Application materials should be submitted to NIRPC no later than November 8, 2019, though the position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.


Programming & Grant Assistant

SUMMARY OF THE POSITION:

The Programming and Grant Assistant will report to the Chief Financial Officer and is responsible for supporting the Transportation and Finance Team’s transportation investment programming and transit grants associated with NIRPC’s role as the Metropolitan Planning Organization (MPO) for Lake, Porter, and LaPorte Counties in Indiana. The selected candidate will:

Support the Development and Management of the Transportation Improvement Program (TIP) (50%)

  • Support the development and management of the TIP program of projects, ensuring project data accuracy, fiscal constraint, and timely amendment/modification administration.
  • Collaboratively work with municipal and transit partners to review project funding. applications, amendments, and modifications.
  • Prepare monthly reports on financial position of the TIP including funds available, programmed, and obligated.
  • Support Quarterly Tracking and Transportation Resources and Oversight Committee meetings.
  • Other duties as needed.

Support the Transit Grant Writing and Management (50%)

  • Working collaboratively with NIRPC’s seven Federal Transit Administration (FTA) sub-recipients prepare and submit transit grants programmed in the TIP according to FTA regulations.
  • Working with the Procurement Coordinator, manage executed grants to ensure proper use of funds, and spend down of grants before grant deadlines.
  • Seek reimbursement from FTA and prepare required reporting.
  • Other duties as needed.

Minimum Requirements

  • Bachelor degree in Accounting, Finance, Public Management, or a related field where Microsoft Excel was used in coursework is preferred.
  • Entry-level hourly position with 1-2 years prior experience in grant management desirable.
  • Practical knowledge, proficiency, and experience managing financial information in Microsoft Excel and other financial databases is required.
  • Willing to work independently and on a team.
  • Enthusiasm to continually learn/train to keep skills sharp and gain understanding of transportation planning principles, financial accounting guidelines and rules, and general requirements of Metropolitan Planning Organizations and Transit Operators.

The successful candidate will demonstrate the following through their written resume, cover letter, and in an interview:

  • Creativity and critical thinking skills
  • Ability to work independently and on a team
  • Good customer service to internal and external clients
  • Development and maintenance of strong professional relationships
  • Contributor to positive team dynamics
  • Management of their time and schedule
  • Communicates clearly and transparently
  • Flexibility and an open-mind
  • Excellent attention to details and organizational skills

STARTING SALARY PARAMETERS: 

Starting at $40,000 and depending qualifications or experience. NIRPC has a competitive benefits package, including health insurance, participation in Indiana Public Employees Retirement Fund, twelve paid holidays and a flexible work schedule.

APPLICATION & TIMEFRAME:

To be considered for this position, please submit all requested files to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-254-2525

mstilwell@nirpc.org

  • A carefully-written cover letter (single page),
  • Resume (no longer than two pages), and
  • Contact information for at least two professional references.

Application materials should be submitted to NIRPC no later than November 8, 2019, though the position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.

Administrative Assistant

SUMMARY OF THE POSITION:

This position will support several departments, programs, and activities of the Northwestern Indiana Regional Planning Commission. Duties include administration, communications, general office support, special events, and meeting coordination involving complex calendars.

Responsibilities

  • Maintain schedules and contact lists for internal and external communications
  • Participate in special projects
  • Schedule, organize, and prepare rooms and materials for committee meetings
  • Attend and produce minutes for committee meetings
  • Track project activities
  • Assemble paperwork for program compliance
  • Meet deadlines for project reporting
  • Answer main office line phone calls, and redirect calls as needed
  • Greet visitors 
  • Organize and maintain files and databases in a confidential manner
  • Manage communication including emails and phone calls
  • Schedule appointments, meetings, and reservations as needed
  • Receive deliveries; sort and distribute incoming mail
  • Process postage for outgoing mail

Qualifications

  • High school diploma or equivalent required. Associate’s degree in Business Administration or related field preferred.
  • 2-3 years of clerical, secretarial, or office experience
  • Proficient computer skills, including Microsoft Office
  • Professional attitude and demeanor
  • Excellent organizational and time management skills
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment
  • Strong customer service ethic and ability, both internal to NIRPC staff and external to vendors, consultants, organizational partners, and the public

COMPENSATION & SALARY: 

  • Compensation will be negotiated based on experience, education, certification, and proven competency.

APPLICATION & TIMEFRAME:

  • To be considered for this position, please submit a carefully-written cover letter and resume, with 3 professional references, by September 20, 2019 to:

Meredith Stilwell, Office Manager
Northwestern Indiana Regional Planning Commission
6100 Southport Road
Portage, IN 46368-6409
219-254-2525
mstilwell@nirpc.org

  • Application deadline is November 8, 2019, 4:30 pm.
  • The position will remain open until filled in order to find the candidate with the best fit among professional qualifications, experience, and suitability to NIRPC’s mission.