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Transportation Resource Oversight Committee Meeting (LaPorte County)

Tuesday, October 23, 2018

1:00 pm CST at LaPorte Parks & Rec Dept.


Agenda


  1. Welcome, Pledge of Allegiance


  2. Meeting Minutes of September 18, 2018

    ACTION REQUESTED: Approval


  3. FY 19-22 Spending Plan

    See handout to be provided before meeting. If desired, please print a copy. NIRPC will only provide a copy upon request. (please give 24 hrs notice)


  4. Letting Results

    No lettings this month


  5. RTIP is Live

    See https://rtip.nirpc.org (public website) or https://rtip.nirpc.org/secure/login.asp (internal site for ERCs). Tutorial is attached.


  6. Other New Business


  7. Public Comments


  8. Adjournment. Next meeting is November 27, 2018 @ 1:00 pm CST at LaPorte Parks & Rec Dept. If no business is required, it will be cancelled prior.


If anyone cannot attend the meeting but would like to participate via teleconference please contact Charles Bradsky at 219-254-2509 or cbradsky@nirpc.org and request the NIRPC’s conference call in number and access code. This request must be made for each meeting and at least 24 hours in advance.

Transportation Resource & Oversight Committee LaPorte County

September 18, 2018 MINUTES


In attendance were Cary Kirkham (LaPorte County), Justin Kiel (LaCrosse), Mitchell Bishop (LaPorte County), Jerry Jay Sullivan (LaPorte County), Tom MacLennan (LaPorte Transporte), Beth Shrader (City of La Porte), Nick Minich (City of La Porte) and Craig Phillips (Michigan City). NIRPC staff included Charles Bradsky and Candice Eklund.


Charles Bradsky called the meeting to order at 1:12 p.m. with the Pledge of Allegiance.


Approval of Minutes

The minutes of the August 28, 2018 meeting were approved as presented on motion by Justin Kiel and second by Beth Shrader.


FY 19-22 Spending Plan

Charles Bradsky discussed the spending plan and stated the total available funds remaining for FY 2019 are

$599,815.82. Craig Phillips shared with the Committee that he will not be pursuing the safety improvements at the intersection of Wabash Street and U.S. Route 12 because it is not warranted.


NOFA Guidelines / Instruction

Charles Bradsky presented draft guidelines for the Northwestern Indiana Regional Planning Commission Notice of Funds Availability (NOFA) for the Fall of 2018. Many of the Committee members provided Charles with great feedback on the NOFA draft document. Charles Bradsky will reflect all modifications on the document, to include tracking of the changes, and distribute to the Committee next month (October) for further review and acceptance.


Charles Bradsky also talked about the new online application. The application will be available November 19, 2018 with a completion day by January 4, 2019. Charles suggested the Committee to ask any question or setup a meeting to insure their applications are created correctly.


Other New Business

In a prior meeting, Nick Minich mentioned that he talked with Sarah Ford about the approval process for INDOT amendments and if there were options of requesting funding for a project that was related to an INDOT project. Sarah stated INDOT LaPorte District does have some discretionary state funds that can be programed into projects. Currently most of these funds go towards curb ramps to bring these up to current American Disabilities Act (ADA) standards. A large chunk of this work is in smaller communities. Nick stated he will be submitting a prioritized listing of all ADA deficiencies to INDOT for the City of La Porte so when they work other projects, INDOT will attempt to address as many projects possible with the discretionary funding. He is encouraging others to do the same.


Justin Kiel inventoried the regulatory signs in LaCrosse for possible replacement. Charles Bradsky suggested Justin talk with Sarah Ford of INDOT regarding the 93 signs he wants to replace. It was suggested, that Justin needs to obtain an estimate for the purchase and installation of the signs .


Public Comments

There were no public comments.


Adjournment

There being no further business, the meeting adjourned at 2:23 pm. The next meeting is scheduled for October 23, 2018 at 1:00 pm.

Northwestern Indiana Regional Planning Commission

MPO funds only - 2018-2021 LPA highway projects: Michigan City UZA 10/2/2018

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Includes all amendment changes & proposed amendment #10 changes


< last updated

Row ID

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal Fund Type

Year

Phase

In TIP or SPMS

Only

Risk

Comments

TIP 2019

Actual Obligated 2019

TIP 2020

TIP 2021

2022

Post-TIP

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TAP/TE-TA

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

All sources


13

0301165

Michigan City

Singing Sands Trail I (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 1, Porter Co to MC

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 126,000

3_Med Schedule

STG 3 est- CN

$2,463,276($1,970,621

Fed); CE$343,675($274,940)

18 Q3 - Agreement with NICTD (passenger & freight) almost completed. Amtrak still aways off. Confusion with language in agreements. INDOT is paying Amtrak to construct trail on their ROW; but MC will own trail. MC needs to discuss project with all parties at same time to clear confusion.

Funding increased $126,000 on June 26,2018 to cover inflation.


14

1401028

LaPorte

Chessie Trail I

Bicycle & Pedestrian Facilities

From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ Mich City UZA

2018

1_PE


$ 14,821

1_Zero Obligated

Added March 2018 TROC


$ 14,821


$ 14,821

18 Q3 - Sent letter to Marcia for these funds


15

1702262

LaPorte

Sign Inventory

City-wide (all sign types)

STBG II Mich City UZA

2018

1_PE


$ 74,400


16

1401028

LaPorte

Chessie Trail I

Bicycle & Pedestrian Facilities

From Truesdell Ave NW to East Shore Pkwy at Pine Lake Ave

5/10/2018

CMAQ Mich City UZA

2018

2_RW


$ 16,636

1_Zero Obligated

AM April 18; Added to cover extra costs April TROC


$ 16,636

18 Q3 - Sent letter to Marcia for these funds


17

1500422

LaPorte

Sidewalks

Bicycle & Pedestrian Facilities

SRTS near Handley Elementary School.

3/6/2019

FHWA TAP

(LaPorte)

2019

3_CN


$ 194,020

3_Med Schedule

Decreased $26,699 and moved to 2019 TC$242,525/

Fed$194,020/ Non- fed$48,505


$ 194,020

18 Q3 - LaPorte wishes to move letting to 3/6/2019 from 12/12/2018. No other risk. $126,750 is PYB monies. See email string on 2/23. 18 Q4 - want to rescope and expand limits without adding to budget Move letting to March 6, 2019.


18

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

STBG II Mich City UZA

2019

2_RW


$ 19,056

2_Low Schedule

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)

Funding increased to $19,056 on June 26,2018


19

1382219

LaPorte County

Johnson Rd

Intersection improv. With new signals

Johnson Rd Int Imp @ CR 400 North (Keiffer Rd)

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 1,000,000

2_Low Schedule

Q3LQR- CN est

$1,100,020 ($890,000 fed) CE $150,000 ($110,000)


$ 1,000,000

18 Q3 - Month Risk; permits. Scope estimate - good. $300,000 is PYB monies. See email string on 2/23.


20

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

4/11/2018

STBG II Mich City UZA

2018

2_RW


$ 28,528

1_Zero Obligated

Added March 2018 TROC


$ 28,528

County requesting an increase of $4,920 (from $30,740 fed to $35,660 fed) TC $44,575 ($35,660 fed) and move to FY 19.


21

1601868

LaPorte County

KIP

Signs, Other

at entrance & within Kingsbury Industrial Park

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 149,600

4_ High Schedule

move to March 2019


$ 149,600

18 Q3 - Need funding & time for ROW, (they may get $$ locally); May need to move to Q1 FY 20.


22

1172288

LaPorte

US 35 bridge

Bike/Pedestrian Enhancements

US 35 over RR north of US 2/Lincolnway

STBG II Mich City UZA

2019

3_CN


$ 212,000

2_Low

Tied to INDOT project

Funding increased to $212,000 on June 26,2018. MOU finalized between LaPorte & INDOT Total costs for 'Z' items $263,641.35


23

Pending

Transporte

Propane

Fuel Purchase/ Operating Expense

N/A

N/A

CMAQ Mich City UZA

2019


$ 20,000

How much $$ ?? ($20K is a placeholder)


$ 20,000

Funding increased to $20,000 on June 26,2018


24

1382604

LaPorte County

Lincoln Trail

Bicycle & Pedestrian Facilities

From US 421 W to Existing Lincoln Trail AND Sidewalks within Town of Westville

3/14/2018

STBG II Mich City UZA

2019

1_PE


$ 150,000

Additional $142,280

Funding increased to $150,000 on June 26,2018


25

1700756

LaPorte

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaPorte.

9/11/2019

STBG II Mich City UZA

2020

3_CN


$ 120,000

2_Low


$ 120,000

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700758

18 Q4 - Verify Letting


26

1700758

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

9/25/2019

STBG II Mich City UZA

2020

3_CN


$ 260,000

2_Low


$ 260,000

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. Project to be combined with 1700756. Funding increased to $260,000 on June 26,2018. 18 Q4 - Verify Letting


27

Pending

LaPorte

Planning Project

Asset Management Inventory Plan

STBG II Mich City UZA

2019

7_PL


$ 74,400

2_Low


$ 74,400


28

Pending

Michigan City

Planning Project

Asset Management Inventory Plan

STBG II Mich City UZA

2019

7_PL


$ 73,100

2_Low


$ 73,100


28

1601922

LaCrosse

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaCrosse.

3/6/2019

STBG II Mich City UZA

2019

3_CN


$ 100,000

2_Low

Increase Award

$20,000 TC$125,000/

Fed$100,000/ Non- Fed$25 000


$ 100,000


29

1801831

LaPorte County

Lincoln Trail Extension

Bike/Pedestrian Facilities

US 421/SR 2 to South entrance to PNW

5/5/2022

STBG II Mich City UZA

2019

1_PE

2_Low


$ 304,000

18 Q3 - Schedule, estimate scope OK STG3 10/11/18

$ 304,000

Northwestern Indiana Regional Planning Commission

MPO funds only - 2018-2021 LPA highway projects: Michigan City UZA 10/2/2018

image

Includes all amendment changes & proposed amendment #10 changes


< last updated

Row ID

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal Fund Type

Year

Phase

In TIP or SPMS

Only

Risk

Comments

TIP 2019

Actual Obligated 2019

TIP 2020

TIP 2021

2022

Post-TIP

Quarterly Notes / Comments

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TAP/TE-TA

STBG

CMAQ

HSIP

TA

STBG

CMAQ

HSIP

TA

All sources


30

1700757

LaPorte

Sidewalks

Bike/Pedestrian Facilities

Construct Sidewalks at various locations in City of LaPorte.

3/19/2020

STBG II Mich City UZA

2020

3_CN


$ 120,000

2_Low


$ 16,888

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - Verify Letting


31

$ 103,112

$ 103,112


32

pending

Michigan City

Singing Sands Trail I - Amtrak Crossing(M C)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 1, Porter Co to MC

12/11/2019

STBG II Mich City UZA

2020

3_CN


$ 960,000

3_Med Schedule


$ 960,000


33

1700759

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

2/18/2020

STBG II Mich City UZA

2020

3_CN


$ 100,000

2_Low


$ 100,000

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - Verify Letting


34

1601867

LaPorte

Chessie Trail II

Bicycle & Pedestrian Facilities

from Pine Lake Ave Entrance to Newporte Landing SW to J Street at 1st St.

2/8/2021

STBG II Mich City UZA

2020

2_RW


$ 160,000

2_Low


$ 160,000

18 Q3 - Project just starting. 18 Q4 - still good, in infancy.


35

1592335

LaPorte County

Marquette

/Singing Sands Trail (LPCO)

Bicycle & Pedestrian Facilities

Along US 12 from IN/MI State Line to Meer Rd

12/11/2019

STBG II Mich City UZA

2020

3_CN


$ 765,398

4_High Schedule

Q3LQR- CN est

$956,749 ($765,398

fed); CE $0 ?? CN funding amount?


$ 765,398

18 Q3 - Risk is high due to limited amount of coordination with AmTrak; Preliminary plans are in. More information next quarter.


36

1500324

Michigan City

Singing Sands Trail 2 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 2, US 12 to Liberty Trail

7/10/2019

STBG II Mich City UZA

2020

3_CN


$ 1,619,422

2_Low

Q3LQR- CN est

$1,500,000 ($1,200,000 fed); CE $187,500

($150,000 Fed) letting date?


$ 1,619,422

*Admin Mod Mar 18* change date from FY 19 to FY 20 July 10, 2019 Letting 18 Q3 - ROW in appraisals. $1,655,792.43 is PYB monies. See email string on 6/12.


37

1601869

Michigan City

Singing Sands Trail 3 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

7/1/2020

STBG II Mich City UZA

2020

1_PE


$ 74,553

3_Med


$ 74,553

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.


38

1801831

LaPorte County

Lincoln Trail Extension

Bike/Pedestrian Facilities

US 421/SR 2 to South entrance to PNW

5/5/2022

STBG II Mich City UZA

2019

2_RW


$ 280,000

2_Low


$ 280,000


39

Pending

MC

Transporte

N/A

New Buses

Purchase 2 buses for replacement

CMAQ Mich City UZA

2020


$ 300,000


$ 300,000

requested and approved at the July 2018 ztROC meeting.


40

1700760

LaPorte

local street

Road Preventive Maintenance

At various locations in City of LaPorte.

1/13/2021

STBG II Mich City UZA

2021

3_CN


$ 200,000

2_Low


$ 200,000

18 Q3 - Discuss further at TROC, but scope is flexible to fit funding. 18 Q4 - still good, in infancy.


41

1601867

LaPorte

Chessie Trail II

Bicycle & Pedestrian Facilities

from Pine Lake Ave Entrance to Newporte Landing SW to J Street at 1st St.

2/8/2021

STBG II Mich City UZA

2021

3_CN


$ 960,000

2_Low


$ 960,000

18 Q3 - Project just starting. 18 Q4 - still good, in infancy.


42

1601869

Michigan City

Singing Sands Trail 3 (MC)

Bike/Pedestrian Facilities

Michigan City - Singing Sands Lighthouse Trail Phase 3, Liberty Trail to Meer Rd

7/1/2020

STBG II Mich City UZA

2021

3_CN


$ 811,809

3_Med

CN est $1,014,761 CE

$121,771


$ 811,809

18 Q3 - Survey complete. Trail crosses Amtrak. City to begin design ASAP to get preliminary plans to Amtrak.


43

2021

4_CE


$ -


44

1801831

LaPorte County

Lincoln Trail Extension

Bike/Pedestrian Facilities

US 421/SR 2 to South entrance to PNW

5/5/2022

STBG II Mich City UZA

2022

3_CN

2_Low


$ 1,460,000

$ 1,460,000

Change Orders

Des #

Sponsor

Route

Work Type

Location

Letting Date

Federal Fund Type

Year

CO #

CO amount

Approval date

Comments

Amount for NIRPC

Approval date

Comments

Approval date

Comments

1400774

LaPorte County

Sidewalks

Bicycle & Pedestrian Facilities

ADA Sidewalks in Union Mills, Hanna, & Rolling Prairie

3/14/2018

TAP II Mich City UZA


2019


1,2


$ 9,575.18


8/28/2018


approved by TROC

1382604

LaPorte County

Lincoln Trail

Bicycle & Pedestrian Facilities

From US 421 W to Existing Lincoln Trail AND Sidewalks within Town of Westville

3/14/2018

CMAQ Mich City UZA


2019


1,2,3


$ 6,352.00


8/28/2018


approved by TROC

Estimated obligations


$ 2,109,628


$ 51,457


$ -


$ 194,020


$ 4,379,373


$ -


$ -


$ -


$ 811,809


$ -


$ -


$ 1,160,000


$ -


$ -


$ -


$ -


$ -

Change orders

$ 15,927

Estimated and actual obligations

$ 2,109,628

$ 51,457

$ -

$ 194,020

$ 4,379,373

$ -

$ -

$ -

$ 811,809

$ -

$ -

$ 1,160,000

$ -

$ -

$ -

$ -

$ -


2018-2021 fiscal constraint analysis

Obligation authority per funding source per fiscal year

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

2019

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 1,165,082

$ 626,051

$ 259,086

$ 97,687

$ 2,147,906

Loans / payback from other UZAs

Section 164 Penalty

$ 72,192

$ 72,192

$ 72,192

$ 72,192

$ 72,192

Bonus Funds from INDOT (FY 20 -1700757)

$103,112

$ 103,112

Prior year obligation authority balance

Note3

$ 300,000

$ 126,750

$ 1,655,792

Total obligation authority

$ 1,465,082.00

$ 626,051.00

$ 331,278.00

$ 224,437.00

$ 2,923,986.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 2,220,098.00

Balance (Obligation authority less estimated and actual obligations)

$ (644,546.00)

$ 574,594.00

$ 331,278.00

$ 30,417.00

$ -

$ (1,455,387.00)

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 353,273.00

$ 626,051.00

$ 331,278.00

$ (1,062,313.00)

$ 1,165,082.00

$ 626,051.00

$ 331,278.00

$ 97,687.00

$ 72,192

Grand total obligation authority per fiscal year

$ 2,646,848.00

$ 3,979,002.00

$ 2,220,098.00

$ 2,220,098.00

$ 2,220,098.00

Grand total of estimated and actual obligations per fiscal year

$ 2,355,105.00

$ 4,379,373.00

$ 1,971,809.00

$ -

$ -

Total available obligation authority per fiscal year

$ 291,743

$ (400,371)

$ 248,289

$ 2,220,098

New User Sign Up


To sign up as a new user, go to https://rtip.nirpc.org/secure and click on the link ‘NEW TO RegionTIP? FORGOT YOUR PASSWORD? CLICK HERE’


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Enter in your email and check the box, then click ‘Submit’


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Fill out all of the appropriate information and click ‘Submit New User Information’


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You will receive an email with the subject ‘NIRPC New User Verification’ that will provide you a link to verify your email address. Click this link to verify your email; this will notify a system administrator that there is a pending user request that needs to be approved.


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Once your account is approved by a system administrator you will receive an email notification letting you know that you can log onto RegionTIP.

Viewing Projects


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The View Projects section of NIRPC RegionTIP lists all projects programmed in the current RTIP and those that have been submitted for amendment into the RTIP. This list of projects displays an overview of each project including the project title, type, status, implementing agency, and location. To get more details, such as funding and year programmed, click on the des. number for the specific project of interest.


The IRTIP Status column indicates whether a project is in progress, submitted, or accepted.


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If you select ‘CREATE NEW PROJECT’ you will be taken to a screen to select which RTIP to put that new project into:


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Once you select the RTIP, you will be taken to the screen to enter the information for this new project


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Enter in all of the appropriate information and click ‘Save for Later’


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The system will check to see if all of the required fields have been sufficiently filled out. If there is any information missing from the project, you will see a warning at the top of the screen to indicate it is required. That field will also highlight yellow to indicate what needs to be added.


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Once the project has all of the necessary fields entered in, click ‘Submit To NIRPC’ to move the project forward:


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Amending a project works in a similar way to creating a new project. Click ‘MODIFY PROJECT ON RTIP’ and select an RTIP to amend into


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You will be redirected to a search page with a list of possible projects to amend. If a project shows as ‘LOCKED’ it means there is a version currently being worked on, so it cannot be amended. Choose a project with a link that reads ‘AMEND’


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You will be redirected to a copy of the project you chose to amend. Notice that the Version of the project says Version 1, and that the ADOPTION/AMENDMENT drop-down notes the RTIP you are amending the project into


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Make any necessary changes to the project and click ‘Save for Later’


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Just like when creating a new project, the system will check that all the necessary fields are filled out sufficiently and let you know what is missing. Notice that since you have clicked ‘Save’, the project now shows Version 2, since you have created this new version as an amendment to the project.


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Tracking Projects

Once a project has been submitted, whether new or amended, it will be moved into the ‘Pending’ section where it will await approval.


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If your project gets denied, it will show up below the in-progress link in a section called ‘DENIED AMENDMENT(S)’.


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Uploading Project Documents

On the project screen, click on the tab ‘Documents’ to be taken to the section to upload documents or view documents that have already been uploaded to the project.


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To upload a document, select ‘UPLOAD DOCUMENT’


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Fill out the date of upload, the document type, and select the file from your machine by clicking ‘Choose file’. You can add a document description as well. Once this has been filled out, click ‘Upload Selected Document’. You can upload multiple documents at once.


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You will see the document(s) uploaded successfully with a message at the top. You can view the document by clicking on the blue link under description. You can also delete the document by clicking ‘DELETE DOC’ next to the document.


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Once a document has been uploaded, you will see the icon logo for document next to the project all the way on the right of the project list. Click on this icon to be taken directly to the documents tab.


C:\Users\Joshua\AppData\Local\Temp\SNAGHTMLa88c356.PNG


For projects that do not have a document uploaded, you can click on the upload icon to also be taken directly to the document upload page


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